SAP Authorizations Optimization of SAP licenses by analyzing the activities of your SAP users - SAP Basis

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Optimization of SAP licenses by analyzing the activities of your SAP users
CONCLUSION
Here, too, it is possible to create security and an overview with the help of tools for HR authorizations. The tool creates a clear overview of which data certain users are allowed to access in the SAP system. Based on this, it is possible to develop automatic checks that run in the background and regularly monitor whether changes to authorizations have created critical gaps in HR.

If you have created your own applications, we recommend that you always implement your own permission check and do not just rely on application startup permissions such as S_TCODE, S_START, S_SERVICE, and S_RFC. If you want to add your own checks to standard applications, you must first find the appropriate place to implement the check. To develop without modification, SAP offers user-exits or business add-ins (BAdIs) for such cases. Some SAP applications also have their own frameworks in place that allow customisation-free implementation of their own permission checks, such as the Access Control Engine (ACE) in SAP CRM.
Limitations of authorization tools
You have an organizational structure that includes 4 hierarchical levels - authority, department, unit, functional area). The authorization concept in your organization states that access (processing) to Records Management objects should be allowed for an employee only within his/her own organizational unit. However, the authorization check should only take place on three levels. So if a unit is subdivided into further functional areas, all employees of the unit and the functional areas should have the same authorizations. Since department 2 and department 3 work very closely together, employees of department 2 should be able to read all files, transactions and documents of department 3 and vice versa.

At www.sap-corner.de you will also find a lot of useful information on the subject of SAP authorizations.

In SAP systems you always have the possibility to integrate custom developments. In such extensions or your own programmes, you must implement permission checks and may also create your own authorization objects. You can also supplement authorisation checks in standard transactions if the existing checks do not cover your requirements.

However, if your Identity Management system is currently not available or the approval path is interrupted, you can still assign urgently needed authorizations with "Shortcut for SAP systems".

With the help of this report, you must then rearrange all the roles listed in the Status column: Orgebene in Role are indicated in red.

A note box in which data of all kinds can be quickly filed and retrieved. This is what Scribble Papers promises. At first, the program looks very spartan. But once a small structure is in place, you realise the great flexibility of this little helper.

However, in certain cases it may be necessary.
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